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Proofreading 247

A compilation of advice from experienced proofreaders and editors

General tips for proofreading
  • Read it out loud and also silently.
  • Read it backwards to focus on the spelling of words.
  • Read it upside down to focus on typology.
  • Use a spell checker and grammar checker as a first screening, but don't depend on them.
  • Have others read it.
  • Read it slowly.
  • Use a screen (a blank sheet of paper to cover the material not yet proofed).
  • Point with your finger to read one word at a time.
  • Don't proof for every type of mistake at once—do one proof for spelling, another for missing/additional spaces, consistency of word usage, font sizes, etc.
  • Keep a list of your most common errors (or of the writers you are proofing) and proof for those on separate "trips."
  • If you are editing within Word, use the "track changes" or "mark changes" function to make your comments apparent to other reviewers (additions and deletions can be set to appear in different colors).
  • Print it out and read it.
  • Read down columns in a table, even if you're supposed to read across the table to use the information. Columns may be easier to deal with than rows.
  • Use editor's flags. Put #s in the document where reviewers need to pay special attention, or next to items that need to be double-checked before the final proof print. Do a final search for all # flags and remove them.
  • Give a copy of the document to another person and keep a copy yourself. Take turns reading it out loud to each other. While one of you reads, the other one follows along to catch any errors and awkward-sounding phrases. This method also works well when proofing numbers and codes.
  • First, proof the body of the text. Then go back and proof the headings. Headings are prone to error because copy editors often don't focus on them.
  • Double check fonts that are unusual (italic, bold, or otherwise different).
  • Carefully read type in very tiny font.
  • Be careful that your eyes don't skip from one error to the next obvious error, missing subtle errors in between.
  • Double check proper names.
  • Double check little words: "or," "of," "it," and "is" are often interchanged.
  • Double check boilerplate text, like the company letterhead. Just because it's frequently used doesn't mean it's been carefully checked.
  • Double check whenever you're sure something is right—certainty is dangerous.
  • Closely review page numbers and other footer/header material for accuracy and correct order.
Editing for content
  • Ask yourself who, what, when, where, why, and how when reading for content. Does the text answer all the questions you think it should?
  • Highlight the sentences that best answer these questions, just so you can see if the facts flow in logical order.
  • Do the math, do the math, and then do the math again. Somewhere between the screen and the printer 2+2 often becomes 3.
  • Make a list of "bugaboo" words and do a search for them before final proof. Include every swear word, words related to product terminology, and other words that pop up on occasion. Then do a "find" for all these words.
  • Actually do every step in procedures to make sure they are complete, accurate, and in correct order.
  • Count the number of steps a list promises to make sure they are all there.
  • Check that figure numbers match their references in the text and are sequential.
  • Check that illustrations, pictographs, and models are right-side up.
Preparing yourself to proof or edit
  • Write at the end of the day; edit first thing in the morning. (Usually, getting some sleep in between helps.)
  • Listen to music or chew gum. Proofing can be boring business and it doesn't require much critical thinking, though it does require extreme focus and concentration. Anything that can relieve your mind of some of the pressure, while allowing you to still keep focused, is a benefit.
  • Don't use fluorescent lighting when proofing. The flicker rate is actually slower than standard lighting. Your eyes can't pick up inconsistencies as easily under fluorescent lighting.
  • Spend a half-hour a month reviewing grammar rules.
  • Read something else between edits. This helps clear your head of what you expect to read and allows you to read what really is on the page.
  • Make a list of things to watch for a kind of "to do" list-as you edit.
At Proofreading 247, we help writers reach their highest potential. Our main aim is to help someone in a developing country express himself or herself clearly in English, Proofreading247 ensures that the work will be judged on merit, not linguistic issues.

If you would like to read about English Grammar Online you should read this article.

We recommend you to read our article about "How to Develop Good Writing Skills in English".


Editing of Documents

The proofreading and editing services include offering constructive comments, where appropriate, on your overall style and argumentation. Neither service involves ghost writing or substantial rewriting. This is so that your work may remain authentically your own. Proofreading Services concerns itself with language issues, but you must produce your own content. The emphasis in the proofreading service is on identifying deficiencies, whilst the editing service eliminates rambling and preserves your unique 'voice'. So please regard these services as useful tools to help sharpen the form of your writing, but don't expect the content of your argument to be rewritten. Guidance on writing an essay argument can be seen in the 'Thesis help' resources section.

Online proofreading

General proofreading involves a careful examination of any piece of document to find mistakes and to correct them. The mistakes include those of grammar, spelling and punctuation. The two topics related to proof reading are copy proofing and fact verification which can be done through are word processor's automatic spell and grammar check. Dissertation-proofreading is another term that involves the same methodology but is actually far beyond the scope of general proofreading. It also usually outwits copy proofing and fact verification.

Dissertation proofreading

So if you are too tired to manually proofread the long and important dissertation document you had been writing then our proofreading services can be highly advantageous to you with the assurance that your paper or document would be carefully checked for any mistakes and would have undergone improvement at places in the document where it requires so.

Online academic essay

Student all over the world often come across a situation that their thesis paper or dissertation is almost completed, however still requires a final touch and needs proofreading in order to make it even smoother and more efficient. The main idea in proofreading lies in putting everything in its place, making the text flow logically, evenly without a hitch. Very seldom students are capable of proofreading their own thesis paper and dissertation as they get too involved and do not notice errors and mistakes that are obvious to someone who is not familiar with the text of the paper.

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